FINANCE – AN ACTIVE PARTNER IN THE PROGRESS OF GUNTAKAL DIVISION
JULY-2018 Salary of Officers and Employees
GTL - DIVISION - DETAILS OF BILLS PASSED
GTL - DIVISION - DETAILS OF BILLS PENDING
South Central Railway firmly believes in making rail journey convenient and comfortable.The Department of Accounts & Finance in Railways believes in making it affordable by ensuring that the money earned is spent efficiently by avoiding wasteful expenditure.
Guntakal (GTL) Division formed on October 10, 1956 as a part of Southern Railway was transferred to SCR on October 2, 1977.It forms a vital link on Mumbai-Chennai route by its geographical location on one of the sides of golden quadrilateral on Indian Railways serving as a link between North & South and East & West.The division is the abode of the world famous temple of Lord Sri Venkateswara at Tirupati besides other famous temples & holy places in the division at Guntakal, Mantralayam, Puttaparti etc. The area is endowed with large deposits of Iron Ore, Cement quality lime stone and barites.This division is spread over the states of Andhra Pradesh, Karnataka & Tamilnadu.
Guntakal Division believes in commitment and responsibility and doesn’t rest in the glory of past achievements.We believe in surpassing the standards and attain new horizons of success.For doing this and to move ahead in the journey of time, we are prepared to learn at every turn.
Guntakal Division at a Glance
The Accounts Department is a Service Department.It’s role is to facilitate the effective working of other departments by efficient book-keeping, arranging timely payments to staff, suppliers, contractors and others, internal check of financial transactions, scrutiny of financial proposals, tenders etc,protecting the sanctity of procedures, Budgeting & control of Revenue as well as Plan-head expenditure and coordinating with Audit & Executive departments in improving the system/contract management/ maintenance of basic records/ accounts as per rules and procedures.
The Accounts Department of Guntakal Division is headed by Sr.Divisional Finance Manager, assisted by a Divisional Finance Manager, 02 Asst. Divisional Financial Managers, 22 Senior Section Officers, 43 clerical staff and 7 Gr’D’ staff. The total strength including officers & staff is 75.
EXPENDITURE AND EARNINGS OF THE DIVISION
The approximate Revenue expenditure to end of Feb-18 is Rs.1081.38 Cr. as against the BP of Rs.1188.35 Cr., The Originating Earnings of the division to end of Feb-18 is Rs.1268.95 Cr as against the Target of Rs.1300.78 Cr upto Feb-18. The originating earnings to end of February -18 are more by Rs.78.79 Cr with reference to that of February -17 and less by Rs.31.83 Cr with reference to Target (February -18).The approximate Plan head expenditure to end of Feb-18 is Rs.148.72 Cr. as against the expenditure of Rs.112.6 Cr during the corresponding period of last year. The expenditure is monitored with reference to the Revised Grant under all plan heads.
ORGANISATION OF ACCOUNTS DEPARTMENT/ OFFICE
The Accounts Department of Guntakal Division is organized into various sections based on the important functions discharged by them.The major sections include Books, Budget, Finance, Establishment, Expenditure, PF, NPS, Settlement/Pension, Administration, and Suspense. The work dealt by these sections is briefly explained below.
Books section compiles and summarizes all the financial transactions (cash as well as adjustments) carried out by various sections of Accounts Department during a month and generates reports at the end of the month.
Budget section compiles budget based on the requirements submitted by executive departments and monitors the expenditure vis-à-vis spending limits/ Budget Grant and conducts periodical reviews for revising the grant for remaining period of the financial year.
·Scrutiny of PWP, LAW and LSWP proposals for creation/replacement of assets.
·Scrutiny and concurrence of proposals involving capital and revenue expenditure.
·Vetting of indents, estimates, briefs notes.
·Vetting of agreements and subsidiary agreements, and verification of variations.
Conducting internal check and passing of salary bills and other claims of employees.
The section deals with maintenance of State Railway Provident Fund, releasing of advances and withdrawals from the Fund, crediting of interest, reconciliation of balances (monthly & annual) and issue of Annual PF Slips to subscribers.
New Pension Scheme came into effect from 01.01.2004. All employees recruited after 01.01.2004 will come under this scheme.This section handles the employees’ contribution as well as Government Contribution to NPS and uploads the data and transfers the amount to NSDL.
Verification of Service Registers and Leave Accounts, working out and arranging payment of Pension and other settlement dues like Commutation of Pension, Gratuity, Encashment of Leave to employees retiring on superannuation cases and to employees/beneficiaries in other than superannuation cases like voluntary retirement, resignation, removal, death etc.
Maintaining the Service Records and Leave Accounts of Accounts staff, cadre administration, administration of office like upkeep, maintenance of records etc, and preparation of salary bills and processing of other claims of employees, sub-staff management.
Maintaining, clearance and reconciliation of suspense balances.
SYSTEM IMPROVEMENTS & ONLINE WORKING
<!--[if !supportLists]-->1.<!--[endif]--> Record Management System: Implemented Record Management System for online tracking of records. First of its kind in Indian Railways.
<!--[if !supportLists]-->2.<!--[endif]--> 100% Payments through Bank: All the payments are being made through Bank (100%) both for internal (employees) and external customers and mostly through online i.e, through Core Banking Solutions (CBS) or NEFT (National Electronic Fund Transfer).
<!--[if !supportLists]-->3.<!--[endif]--> File Tracking Module: Online tracking of finance proposals, estimates etc. Status of any proposal received in Accounts office can be known with the click of a button with the help of ‘File Tracking Module’ developed in AFRES with in-house expertise. Very useful reports like list of proposals pending, cleared, vetted/concurred, returned etc. can be generated executive wise, dealing staff wise etc. The system helps to ensure all the proposals received in Accounts Office are cleared in a time bound manner without losing sight of any of them. It is a step towards Accountability for Accounts Department. First of its kind in SCR.
<!--[if !supportLists]-->4.<!--[endif]-->Integrated Payroll and Accounting System (IPAS) has been implemented in this Division since Jan-16. Live salary in IPAS was brought into effect from March-2016. Bill passing, PF, Suspense, Books, Internal check, Cash and Pay Module and Settlement Modules are being run on IPAS till date. Other modules are under implementation.
<!--[if !supportLists]-->5.<!--[endif]-->Setllement is being done in IPAs from August 2016 and the PPOs of pensioners i.e.s e-PPOs are being regularly uploaded to banks.
<!--[if !supportLists]-->6.<!--[endif]-->Bills Recoverable module (BRC) has been implemented in May-2016. The data pertaining to all items under Bills Recoverable has been entered by the respective departments.
<!--[if !supportLists]-->7.<!--[endif]-->LAMP (Leave and Attendance Management Programme) has been implemented w.e.f 7th Nov-2016 and the leave particulars of the staff is being updated on daily basis.
<!--[if !supportLists]-->8.<!--[endif]-->Cleaning of office and its surroundings under “Swachh Bharat Mission” is being carried out on regular basis.
PERFORMANCE HIGHLIGHTS IN CURRENT FINANCIAL YEAR 2017-18
(Apr-2017 to Feb-2018)
Approximate Expenditure under Ordinary Working Expenses (OWE)(Demand No.3 to 13 is Rs.1181.1 Cr against Budget Proportion(BP) of Rs.1188.35 Cr upto Feb-2018resulting in savings of Rs.7.25 Cr. The utilization of funds is 99.38%
Under Demand no.16, the approximate expenditure is Rs.148.72 Cr upto Feb-18, against the Revised Grant (RG) of Rs.268.94 Cr. Percentage of funds utilization is 55.3%.
This is in compliance with the GM’s MOU with DRM on Expenditure Control.
An amount of Rs.9.62 Cr has been achieved under savings during Internal Check from Apr’17 to Feb-18 out of which,
<!--[if !supportLists]-->ü<!--[endif]-->an amount of Rs.8.86 crores was saved on vetting of finance proposals, negotiations, estimates and indents and
<!--[if !supportLists]-->ü<!--[endif]-->an amount of Rs. 0.76 crores savings was achieved during the scrutiny of Establishment bills, Imprest bills, Settlement of NR and ONR cases and General Inspection of Executive units
<!--[if !supportLists]-->v<!--[endif]-->Completion Reports:
By launching special drive for drawing Completion Reports for all the works which are completed, 106 Completion Reports have been drawn during the period from Apr’17 to Feb-18, thereby regularizing the Excess over estimates to the tune of Rs.3.14 Crores.
Special focus on settling ONR cases (Death, VR & LARSGESS cases) has resulted in clearing 491 NR cases in addition to clearing 276 ONR cases during the period from Apr’17 to Feb-18. All the 103 cases received during Pension Adalat on 28.06.2017(41) and 15.12.2017(62) were cleared resulting in 100% compliance.
Out of total 11737 pension cases in this division, 7th CPC revision was initiated for 10213 cases in Aug-17 by Personnel branch. To the end of Feb-18, out of the 8100 cases received, 6800 were cleared and PPOs were generated. Issue of PPOs under ARPAN was started in the month of Feb’15. From August, 2016 onwards PPOs are being generated in IPAS.
<!--[if !supportLists]-->v<!--[endif]-->PF & NPS:
The Annual Reconciliation of PF balances for the year 2016-17 has been completed and PF pass books of employees are being updated as and when received from the employees.
To end of Feb-18, 8132 employees have come under NPS. The EC & GC for the month of Feb-18 have been uploaded. An amount of Rs. 2,36,66,43,460/- from Sept-08 to Feb-18 has been uploaded and confirmed by NSDL.
<!--[if !supportLists]-->v<!--[endif]-->Stock sheets:
32 stock sheets have been closed during the period from Apr’17 to Feb-18. The closing balance of stock sheets to the end of Feb-18 is 15 due to fresh accretions.
<!--[if !supportLists]-->v<!--[endif]-->Bills Recoverable:
With an opening balance of Rs.520.8 lakhs in Apr-17, an amount of Rs.1101.14 lakhs has been realised duly taking fresh accretion of Rs.1366.11 lakhs in Bills Recoverable during 2017-18 upto Feb-18. The closing balance of bills to be recovered at the end of Feb-18 is Rs.7.86 Crores.
An amount of Rs.4.55 Cr towards Staff Charges, Rs.1.87 Cr towards I & M charges and Rs.0.44 Cr towards Land License Fee has been realised in this year upto Feb-18 and billing of all other items are current.
The reconciliation of Suspense ledgers is update. As on date, there are only 4 BPP items to the tune of Rs.51,500 /- under Scooter advance and no inefficient balances in this division to end of Feb-18.
Special efforts in clearing old suspense balances has resulted in clearance of 1730 items amounting to Rs. 40.9 Cr under Deposit Miscellaneous and 321 items amounting to Rs. 3.21 Cr under MAR during the period from Apr’17 to Feb-18.
All the old items under RIB and Cheques & Bills have been cleared and the outstanding balances under RIB are less than 1 month old and under Cheques & Bills are less than 9 months old to end of Feb-18.
As per the target fixed by the Headquarters, out of 84 units, 65 field units have been inspected during the period from Apr’17 to Feb-18.
<!--[if !supportLists]-->v<!--[endif]-->Bills Position:
2740 contractor bills and 3808 suppliers’ bills have been passed during the period from Apr’17 to Feb-18.
Lone Special letter pertaining to 2015-16 was closed by Audit during this year. Besides this, 18 Pt I AIRs and 21 Pt I ANs were also cleared in 2017-18 till Feb-18.
<!--[if !supportLists]-->v<!--[endif]-->SR Verification:
The task of verification of Service Registers including Leave Sheets of all the employees of Guntakal Division for the purpose of VIIPC pay fixation has been started. Out of total number of 12358 SRs received so far, 11263 are cleared.
91 grievances and 101 RTI cases were received and cleared in this office in 2017-18, i.e., till Feb-18
CONTACT NUMBERS OF OFFICERS
NAME OF THE OFFICER
Sri. Chandra Sekhar Babu
Sri. B Harish Babu
Sri C Syamasundar Rao
Sri. Ch Vineeth Reddy
ADFM I I
LIST OF PEONS/AC/JAA/AA REQUEST TRANSFERS WITH IN DIVISION
Name of Employee
Date of reception of application
Request Transfer to